Friends of Sandown Library: Minutes No.2 of Meeting held: 24th April 2012 6pm
Members Present
Donna
Robert
Ian
Eileen
Laura
Jenny
Janet
John
Friends Present
Susan
Deborah
Apologies
Heather
Sally
1. Matters arising from Minutes:
Re Item 6 – Cover for lunchtimes. Jenny explained that whilst cover is needed there is a strict procedure for volunteers to follow. This was discussed and it was agreed that Jenny would find out how best to start this procedure and when.
2. The amended Constitution was discussed and approved. The new version was signed and dated by all officers. A copy is to be held at the library and one with the Secretary.
3. Ian is to discuss opening a new bank account for FoSL with Lloyds.
4. Social Media
· Laura has set up a new FoSL page and twitter feed. She will send links through to members.
· Laura will produce a poster advertising the social media sites for display in the library and elsewhere.
· Laura will link these sites together – including Sandown Library site
5. Funding & Sponsorship – Now group is legally formed, contacts may be made.
6. Minutes will be published online – Sandown library site and also kept in a ring binder file at the library – Ian will provide file.
7. Ian will measure space for notice board in library – the old computer to be removed.
8. Members Information sheets can now be given out and people can volunteer their time and skills to the group and library. The banner can be displayed.
9. Events and ideas
a) The group was shown around the upper floor of the library to familiarise themselves and to consider an idea from Jenny and Louise to use the store room as another meeting room. This room would need a number of alterations made, redecoration, and a large quantity of items would still need to be stored. However, the room would be very useful and it was agreed that this may be a good goal for raising funds. Further thought and discussion would be needed and a feasibility study should be prepared in due course. Ideas and/or contacts that or who may help in any way, would be welcomed.
b) An event is to be held at the library on the 26th May – 11-3pm. Entitled ‘Blossoms and Books’ - the event will aim to raise funds by the sale of plants and books and other appropriate garden themed items.
· Ian to request raffle ticket books from colleague and raise awareness.
· Eileen to raise awareness and request donations or prizes from local garden centres.
· Janet to seek donations from local businesses.
· Donna will provide plants and staff a stall
· Friends to provide cuttings and plants, books, donations as possible
· Laura and Eileen to liaise re advertising and marketing
A meeting will be held on Thursday 17th May to discuss progress, confirm details and staffing.
10. Donna requested that meetings be held on Thursdays through the summer due to work commitments. This was agreed.
11. The meeting closed at 7.35pm.
