Minutes
of Annual General Meeting held 25th April 2013
Present:
Eileen, Conrad, Donna, Diane, Wendy, Janet, Louise, Jenny, Ian,
Robert, Susan, Laura, Heather.
Apologies:
Deborah, John.
Matters
Arising
Bank account
Eileen
brought in information and account set up pack from Barclays Bank.
Account not set up yet as changes in Committee Members may occur due
to AGM elections today and thus account would have to be updated. All
agreed that the bank account would be actioned after this meeting.
Bank account balance
stands at £647.28
Previous events - the
Easter Fun Event for children raised over £100 and was well
attended.
Discussion
on committee roles and positions took place and it was agreed to
increase roles to six, plus a press contact role which would be
undertaken as appropriate by non committee Library staff members,
Louise and Jenny.
The
present officers stood down, six roles were nominated and people
elected as follows:
Chair – Donna
Newnham
Deputy Chair –
Heather Humby
Treasurer – Ian
Ward
Secretary – Eileen
Schaff
Network Officer –
Laura Higham
Events/Liaison
Officer – Janet Hope
It was
further agreed that communication channels and tasks division needed
to improve as follows:
Chair:
Donna would be responsible for co-ordinating roles and tasks,
managing meetings, and would liaise with Treasurer on Bank account
set up and management of legal documentation.
Deputy
Chair; Heather would be responsible for
membership list and details, and liaise with the Secretary, Events
and Network Officers to ensure mailing list and contacts are up to
date.
Treasurer;
Ian would be responsible for setting up account with Donna, and
managing documentation and account.
Secretary:
Eileen would be responsible for Agenda, Minute taking and
distribution and would liaise with all concerned with agenda/action
points.
Network
Officer: Laura would be responsible for
online activities and information and would liaise with all
concerned.
Events
Officer: Janet would be responsible for local
area marketing and membership promotion and information and would
liaise with all concerned.
Action:
Jenny will e mail the Constitution to Eileen for updating.
Action:
Donna and Ian to set up suitable bank account and signatories.
Action:
E mail/contact list to be updated
New
Events
Pie and Mash Evening
has sold out and is eagerly awaited on 3rd
MAY
Book Sale – Louise
and Jenny suggest a book sale in the summer - AUGUST
Quiz and Chips
evening – Donna will organise this event for SEPTEMBER
Heritage Trail and
Leaflet – Louise is organizing this leaflet to be sold
History Exhibition –
Conrad organizing this for JULY .
Eileen will talk to
Felicity Fair Thompson regarding giving a talk to aspiring writers
and arrange dates.
Dates for these
events to be notified asap please.
Note: The local
primary school, St Johns, is looking for volunteers to read to the
younger children. Please contact the school directly. Thank you.
Next
Meeting
Thursday
18th July at 6.30
pm
If there
are any other matters to be notified or rectified please contact
Eileen.