Friends of Sandown Library. Minutes No.1 of Meeting held: 27th March 2012 6pm

Friends of Sandown Library: Minutes No.1 of Meeting held: 27th March 2012  6pm       

Members Present
Donna
Robert
Ian
Eileen
Laura
Heather
Sally
Simon
Gudrun
Jenny
Louise   

Friends Present
Susan
Deborah


Apologies
Janet
John   

1.    The group considered the draft constitution and found the following:

The group agreed that the name of the group should be ‘Friends of Sandown Library’
The group agreed with the aims of the groups as stated under Item 2
The group agreed the ‘powers’ as under Item 3
The group agreed that the membership shall be ‘open to all’ as Item 4a
The group agreed that subscriptions will not be requested but that donations would be welcome, as under Item 4b
Under Item 5, the group agreed that there would be five Committee Officers, consisting of Chair, Vice Chair, Treasurer, Secretary and Press Officer.
Nominations were put forward and it was agreed that the initial steering group officers (alterations may be made at a later date) would be:

Chairperson:         Donna Newnham
Vice Chair:           Robert Sanderson
Treasurer:             Ian Ward
Secretary:             Eileen Schaff
Press Officer:        Laura Higham

The group agreed items 5 a-f subject to some more discussion.

Item 6 – Minutes would be published in two formats – one copy online via the Library service and a paper copy held at the library (notice board to be agreed)

Item 7 – The financial year would run from April.
Action - Ian Ward would gather information in order open the group bank account.

Further minor alterations to this draft constitution would be made by Jenny, and these would be approved at the next meeting.

2.    Facebook site was to be updated and committee members to be given admin access.

3.    Members information sheet was discussed, minor amendments to be made by Eileen. This sheet to hold contact details of all Friends.

4.    Ian Ward and Eileen Schaff to check out possibilities of funding and sponsorship. Funds may be needed for CRB checks.

5.    Eileen had a source of cheap marketing resources and would utilise this as far as possible. A banner was donated. Further resources requested by library staff were arts and crafts materials for Easter activities and any gifts to be used for prizes. Gifts, donations etc, should be notified to the Treasurer.

6.    Activities were discussed. Future activities are listed on the library site and would be publicised locally. Laura to liaise with local media sources.
Staff suggested that cover for lunchtimes were needed. Bookshelf stackers were needed also.  Please liaise with staff to help cover these service needs.  It was suggested that staff draw up a Rota for next meeting?

7.    It was agreed that initially meeting should be held monthly – with a reduction once the  project was underway. The next meeting will be:  24 April 2012 at 6pm.

The meeting closed at 7.20pm.