Friends of Sandown Library: Minutes No3. of meeting held 17th May 2012 at 6pm

Friends of Sandown Library    
Minutes No.3 of Meeting held: 17th May 2012 at 6pm

Members Present
Donna                                Chair
Robert                                Deputy Chair
Eileen                                 Secretary
Laura                                  Press Officer
Janet
Louise 
Friends Present
Wendy
Susan
Deborah

Apologies
Heather
Ian   

Agenda –      Any business arising
To discuss updates for the ‘Blossoms & Books’ Event 26th May
Any other business
1.    Apologies given for Ian and Heather
2.    Louise announced that the FoSL group had raised approximately £25 so far; balance to be given to Ian for banking after any costs for the event are subtracted. (See below)
3.    Thanks given to Laura for her hard work in setting up facebook pages and in making contacts for press releases.
4.    Donna to speak to the local radio station.
5.    Ian is chasing the Noticeboard action

Event - Task Updates

Action by      
Posters -  Distribute in town, local area,     All – Louise to circulate to libraries
Eileen has altered poster to enlarge location – posters can be picked up from Library as needed
      
Sponsors: Janet has found sponsors for prizes locally, they did not want to pay for or man a table but she will pick up prizes from them. * They will be mentioned in a ‘Donations by’ list
      
Direction posters / Library: The art group or Deborah will make posters directing people upstairs

Louise – Please find flowers for decoration!
      
Donations – pricing & List    Paperbacks 50p   Hardbacks £1  or individually priced subject to quality
Plants – each donor to price

Louise to make a *Donated By list
Louise to make any tickets
      
Refreshments


Note to all: Please keep receipts for purchases    Eileen to buy ten green tablecloths (if poss)

Susan to buy disposable cups £1 for 20 at Poundland

Janet to buy tea, coffee, biscuits etc
Suggest 50p per cup?
Tea table to be set up on landing
      
Press Releases / Info  
Laura – contact Jan Woodnutt re CP Diary
And any other press contacts

Jenny – supply camera and take photos
      
Raffle    Donna to buy raffle book
Tickets - £1 per strip
Table to be set up and manned by Donna

Prizes  and donations can be brought into the library prior to event or on the day
      
Set up and management   
We will meet at 10.00 to set up tables etc

Eileen will attend at 1pm – 2pm subject to work

Laura will attend subject to work
   

Any Other Business; 
1.  Suggestions for next events include a sandcastle competition for the summer hols.,  A FoSL logo competition.,  A ‘Like Facebook’ competition with a prize. To be discussed.
2.  FoSL requires all members and friends supply their details please, to the Secretary as agreed.
3. Should there be any queries, suggestions or problems, alterations to be made to Minutes, posters, press information etc, please contact either the Chair (Donna)  Eileen (Sec) Laura (PR) or other person involved so that action can be taken at the time.
4. The next meeting will be held Thursday 14th June at 6pm.