Apologies: Ian, Janet
Attending: Donna, Eileen, Jenny, Wendy, Heather, Robert, Susan, Diane, John, Conrad, Laura.
1. The Minutes of the last meeting were agreed.
2. The group formally sent their sympathies to Ian Ward on the loss of his wife. Our thoughts are with him.
3. Ian Ward will now step down from the Committee as Treasurer and nominations were taken for the post. Donna proposed Conrad Kirvan and Heather seconded this motion. Conrad was therefore formally invited to the post of Treasurer and agreed to this. The Constitution will be amended thus. As part of this change, Conrad will:
· Arrange a meeting with the Committee in attendance to formally discuss and agree the accounts. It is believed that there is approximately £3000 to be banked as soon as possible. This needs to be formally accounted for with a list drawn up of events and amounts raised.
· Formally hand over accounts from Ian Ward to Conrad.
· Close the account at Barclays in Shanklin and open a new account at Lloyds in Sandown. Conrad will pick up forms and coin bags this week.
· Future financial actions must be formalized with an invoice and receipt system please.
4. Update from Staff
· Cuts to services were discussed. Jenny suggested these were not as drastic as first thought. The book stock may be affected however, and the delivery service.
· There was a brief discussion about the possibilities of Town Councils taking over the running of the Libraries. Jenny would keep us in touch with any updates on this. Heather mentioned here may be a leaning towards community run libraries. Again we would keep an eye on this situation and report any points for discussion to the staff and group.
· Book Stock: FoSL suggested we allocate an amount – perhaps up to £100 per month - towards replenishing the book stock. This was agreed in the group.
· Room Upstairs – A surveyor has suggested moving the water pipe rather than boxing this in. This action would save space and cost approximately the same - £600 suggested. Another quote is coming but the group agreed with Jenny’s suggestion that this plan be put on hold for the moment as other suggestions for updating the library are have been put forward.
· Children’s Library area – to be updated with a coat of paint. It was suggested that a large pot of magnolia paint be bought via Jenny (invoiced and reimbursed). This work would be carried out by a Library insured colleague free of charge. Thanks were given for this aid.
· Updating Library areas: Jenny and Louise have discussed the possibility of updating computer chairs and library chairs. Some information was given out but it was agreed that Health and Safety issues must be considered before any purchases were agreed. Jenny will revert.
· Outside: The Management has agreed to replace old fencing with metal railings asap.
5. Any Other Business
Events - another wonderful 50p Book Sale to be held Saturday 25th January from 10-3pm. Help would be appreciated in setting up and clearing up please.
National Library Day held on Feb 8th. Jenny has ordered a large cake and is running a caption competition with people completing ‘I love my library because…’. A prize of Free DVDs for a year will be a good draw!
Cooking Academy – Friday Feb 28th at 6pm at £2.50 per person, booked in advance. This will demonstrate how to ‘liven up your leftovers!’
Louise was due to be on the IW Radio (again!). We need more press exposure, especially the CP. We currently have line entries in most press. Research and discuss next meeting.
Donna will start planning the next Quiz and Chips to be held in May. It was agreed to keep the ticket price at £5, but that a more reasonable amount be given for the Caterers. It was agreed that a limit of 50 people will be enforced and that places must be booked in advance.
Next Meetings: It was agreed that we will try to keep to quarterly meetings on the first Thursday where possible. Future dates were therefore arranged as 3rd April, 3rd July, 9th October 2014 and 8th January 2015.
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