Minutes of the Meeting held 3rd April 2014

Apologies: Ian, Wendy, Diane, Maria

Attending: Donna, Eileen, Heather, Robert, Susan, John, Conrad, Laura, Janet, Tim

1. The Minutes of the last meeting were agreed. The AGM has been postponed until the accounts have been finalized. All members are urged to meanwhile reflect on what post they may wish to be considered for at that meeting, due to be held 3^rd July (unless otherwise informed.) 

2. Apologies were given for the above members and new members Tim Sedgewick and Maria Scovell were welcomed. Maria could not be with us tonight.

3. Accounts. Ian Ward has now stepped down from the Committee as Treasurer and Conrad Kirvan has formally accepted the post of Treasurer. The Constitution will be amended thus. As part of this change, Conrad has:

• Met with the Committee in attendance to formally discuss the accounts. This still needs to be formally accounted for with a list drawn up of events and amounts raised.
  
• Closed the account at Barclays in Shanklin and opened a new account at Lloyds in Sandown. This is still being formalized with new signatories.
  
• An anonymous donor has given £200 to the library. Our thanks were sent to this person.
  
• Action: Conrad and Eileen to sign new amendment as soon as possible.
  
• Action: Future financial actions must be formalized with an invoice and receipt system please. Previous fundraising events will be accounted for.
  
• Action: It is noted that the figures given in the last Minutes and previously should be examined and agreed as soon as possible.
  
• Action: The agreement from the last meeting to give £100 pm for book stock should be formalized.

4. Update from Staff

• Quiet Room Upstairs –Jenny’s suggestion that this plan be put on hold for the moment as other suggestions for updating the library have been put forward , was agreed.
  
• Children’s Library area – to be updated with a coat of paint. It is hoped that a decoration may be purchased for the back wall?
  
• Curtains for Upstairs – large room. These are very shabby now. To be replaced? Is this a Council responsibility? Louise/Jenny to check
  
• Outside: The Management has replaced old fencing with metal railings. It is hoped that we can focus now on updating this ‘garden’ area:
  
• Action: Heather will talk to Ian Ward re community labour to dig over/repaint area. Action: Janet will talk to Moreys regarding gifting of paint etc,.
  
• It was suggested that sturdy tables and benches would be needed. These may have to be secured in the ground for safety.
  
• Action: Donna will talk to her friend in the Hairdressers adjoining the library regarding painting their wall and possibly attaching fixtures to it.
  
• Action: Eileen agreed to help with a design/painting of a mural on this wall/other walls as appropriate.
  
• Action: Pots and plants will be needed; any other help would be appreciated.  

5. Any Other Business

Events – 23^rd April World Book Night. BYO Drinks. Excerpts from favourite books will be read out by individuals. What’s your favourite? All invited, please share on.

Quiz & Chips – 15^th May Thursday at 6.30-7pm Donna will need help to collect food from Avenue Road chip shop please.

Britain’s Got Talent – August. Janet is organising this to take place in the Sandringham Hotel. Adverts will be needed to get applicants for auditions. It was agreed that we should purchase a cup as prize. Janet will update us as soon as possible.

Walk for the Library – Heather has suggested that we organise a walk, perhaps following the existing Heritage Trail, in September. John agreed to help organise this and will liaise with Louise/Jenny. Important: Check that this does not clash with any other town events.

Updates: As there are outstanding issues from this meeting, members will be updated on progress as soon as possible.

Next meetings: 3^rd July, (AGM) 9^th October 2014 and 8^th January 2015.

Please note: There has been a change to the date of the next meeting. Our AGM will run on the 22nd July.