Tuesday, 9 September 2014
Minutes of the AGM Meeting held 22nd July 2014
Apologies: Wendy, Diane, Heather Absent: Ian, Maria
Attending: Donna, Eileen, Robert, Susan, John, Conrad, Laura, Janet, Tim, Jenny
1. The Minutes of the last meeting were agreed. Apologies were given, absence noted and attendance taken as above. It was agreed that in future we will run with the meeting dates as agreed to avoid problems associated with trying to change dates to suit all at a late stage.
2. Conrad Kirvan formally presented the accounts to date after many problems in setting up a bank account and balancing the available receipts, dated from January 2013.
The Constitution has been amended thus. As part of this change, Conrad has:
· Met with the Committee and staff to formally discuss the accounts.
· Closed the account at Barclays in Shanklin and opened a new account at Lloyds in Sandown. This has been formalized with new signatories.
Future financial actions must be formalized with an invoice and receipt system please. Previous fundraising events have been accounted for except the ‘Lucky Dip’ and the Pie and Mash event. Petty cash from staff can be used for small amounts and a cheque issued for other matters.The agreement from the last meeting to give £100 pm for book stock has been rescinded.
3. Update from previous events/action points:
· Upstairs – No Progress.
a) Jenny’s planned community room now looks unlikely. However, the Historical Society may be able to use some room for their exhibits. Also, Bruce Mardle of the Film Festival is thinking of running a film club upstairs. He needs a projector, audio equipment and blackout blinds to accomplish this. He is investigating this at present.
b) Curtains for Upstairs – large room. These are very shabby now. However there is no money available to replace.
· Outside – No Progress.
· The Management at last replaced old fencing with metal railings. It was hoped that we could focus now on updating this ‘garden’ area, however Jenny feels that this plan is untenable due to possible problems with the upstairs neighbour and the awkward access. Jenny suggested a ‘wild garden’ instead.
· Janet will talk to Jewsons with the aim of delaying any available help.
Children’s Library area – Actioned. This area has been cleaned up with a coat of paint. No news re a decoration for this wall?
The previous Quiz & Chips event was very successful and it is believed we may be able to expand the number of people attending in future. However, more people are needed to help at these events as the people involved feel it could be better managed with extra help.
Note was made that we need more people in the group to be able to offer help. We also need to increase active publicity. It is suggested that we increase proactive recruitment at the above events. We could also explore the possibility of giving out library stickers to increase awareness. A good suggestion is to have an open morning, or coffee morning for Friends.
Jenny also noted that the staff finds it difficult to manage the publicity work, and to staff the events, also it is difficult in managing volunteers. Robert has agreed to help in this area.
4. Committee appointments: Officers did not step down, but an informal discussion led to them being re-appointed in their current roles (due to lack of available volunteers) with Tim Sedgwick joining Janet in managing the event liaison.
5. Any Other Business
Britain’s Got Talent – August. Janet is organising this to take place in the Sandringham Hotel on August 12th. Adverts have been placed to get applicants for auditions. It was agreed that we should purchase a cup as prize. Janet will update us.
October – Wear It Pink Tea Party.
Eileen suggested looking into holding a Spelling Bee.
Next meetings: 9th October 2014 and 8th January 2015.
Attending: Donna, Eileen, Robert, Susan, John, Conrad, Laura, Janet, Tim, Jenny
1. The Minutes of the last meeting were agreed. Apologies were given, absence noted and attendance taken as above. It was agreed that in future we will run with the meeting dates as agreed to avoid problems associated with trying to change dates to suit all at a late stage.
2. Conrad Kirvan formally presented the accounts to date after many problems in setting up a bank account and balancing the available receipts, dated from January 2013.
The Constitution has been amended thus. As part of this change, Conrad has:
· Met with the Committee and staff to formally discuss the accounts.
· Closed the account at Barclays in Shanklin and opened a new account at Lloyds in Sandown. This has been formalized with new signatories.
Future financial actions must be formalized with an invoice and receipt system please. Previous fundraising events have been accounted for except the ‘Lucky Dip’ and the Pie and Mash event. Petty cash from staff can be used for small amounts and a cheque issued for other matters.The agreement from the last meeting to give £100 pm for book stock has been rescinded.
3. Update from previous events/action points:
· Upstairs – No Progress.
a) Jenny’s planned community room now looks unlikely. However, the Historical Society may be able to use some room for their exhibits. Also, Bruce Mardle of the Film Festival is thinking of running a film club upstairs. He needs a projector, audio equipment and blackout blinds to accomplish this. He is investigating this at present.
b) Curtains for Upstairs – large room. These are very shabby now. However there is no money available to replace.
· Outside – No Progress.
· The Management at last replaced old fencing with metal railings. It was hoped that we could focus now on updating this ‘garden’ area, however Jenny feels that this plan is untenable due to possible problems with the upstairs neighbour and the awkward access. Jenny suggested a ‘wild garden’ instead.
· Janet will talk to Jewsons with the aim of delaying any available help.
Children’s Library area – Actioned. This area has been cleaned up with a coat of paint. No news re a decoration for this wall?
The previous Quiz & Chips event was very successful and it is believed we may be able to expand the number of people attending in future. However, more people are needed to help at these events as the people involved feel it could be better managed with extra help.
Note was made that we need more people in the group to be able to offer help. We also need to increase active publicity. It is suggested that we increase proactive recruitment at the above events. We could also explore the possibility of giving out library stickers to increase awareness. A good suggestion is to have an open morning, or coffee morning for Friends.
Jenny also noted that the staff finds it difficult to manage the publicity work, and to staff the events, also it is difficult in managing volunteers. Robert has agreed to help in this area.
4. Committee appointments: Officers did not step down, but an informal discussion led to them being re-appointed in their current roles (due to lack of available volunteers) with Tim Sedgwick joining Janet in managing the event liaison.
5. Any Other Business
Britain’s Got Talent – August. Janet is organising this to take place in the Sandringham Hotel on August 12th. Adverts have been placed to get applicants for auditions. It was agreed that we should purchase a cup as prize. Janet will update us.
October – Wear It Pink Tea Party.
Eileen suggested looking into holding a Spelling Bee.
Next meetings: 9th October 2014 and 8th January 2015.
Friday, 4 July 2014
Get artistic this forthcoming August at Sandown Library ...
From creating a comic strip super hero to a class in collage, Sandown Library have a fab selection of artistic activities lined up for those aged 8 - 16 years this forthcoming August. See below for more information ...
Thursday, 3 July 2014
Britain's Got Talent auditions to take place this August ...
Don't miss the Britain's Got Talent (Sandown style) auditions, which will take place at Sandown library on the 12th August 2014. Pop the date in your diary and pop down to Sandown library to register an interest.
Wednesday, 4 June 2014
The FOSL Garden Project ...
Our current FOSL / Sandown Library project: Turning the garden area (see photos) into a suitable summer reading zone. If you want to help out, drop us a line at friendsofsandownlibrary@gmail.com or pop in to Sandown Library and leave your contact details ...
Pirates Ahoy, Thursday 19th June...
This event is free, but booking is essential. Tickets are available and can be obtained from Sandown Library. Call them on 402748 for more information.
Monday, 7 April 2014
Minutes of the Meeting held 3rd April 2014
Apologies:
Ian, Wendy, Diane, Maria
Attending:
Donna, Eileen, Heather, Robert, Susan, John, Conrad, Laura,
Janet, Tim
- The Minutes of the last meeting were agreed. The AGM has been postponed until the accounts have been finalized. All members are urged to meanwhile reflect on what post they may wish to be considered for at that meeting, due to be held 3rd July (unless otherwise informed.)
- Apologies were given for the above members and new members Tim Sedgewick and Maria Scovell were welcomed. Maria could not be with us tonight.
- Accounts. Ian Ward has now stepped down from the Committee as Treasurer and Conrad Kirvan has formally accepted the post of Treasurer. The Constitution will be amended thus. As part of this change, Conrad has:
- Met with the Committee in
attendance to formally discuss the accounts. This still needs to be
formally accounted for with a list drawn up of events and amounts
raised.
- Closed the account at
Barclays in Shanklin and opened a new account at Lloyds in Sandown.
This is still being formalized with new signatories.
- An anonymous donor has
given £200 to the library. Our thanks were sent to this person.
- Action:
Conrad and Eileen to sign new amendment as
soon as possible.
- Action:
Future financial actions must be formalized
with an invoice and receipt system please. Previous fundraising
events will be accounted for.
- Action: It
is noted that the figures given in the last Minutes and previously
should be examined and agreed as soon as possible.
- Action: The agreement from the last meeting to give £100 pm for book stock should be formalized.
- Update from Staff
- Quiet Room Upstairs
–Jenny’s suggestion that this plan be put on hold for the moment
as other suggestions for updating the library have been put forward
, was agreed.
- Children’s Library
area – to be updated with a coat
of paint. It is hoped that a decoration may be purchased for the
back wall?
- Curtains for Upstairs –
large room. These are very shabby now. To be replaced? Is this a
Council responsibility? Louise/Jenny to
check
- Outside:
The Management has replaced old fencing with metal railings. It is
hoped that we can focus now on updating this ‘garden’ area:
- Action:
Heather will talk to Ian Ward re community
labour to dig over/repaint area. Action:
Janet will talk to Moreys regarding gifting of
paint etc,.
- It was suggested that
sturdy tables and benches would be needed. These may have to be
secured in the ground for safety.
- Action:
Donna will talk to her friend in the
Hairdressers adjoining the library regarding painting their wall and
possibly attaching fixtures to it.
- Action:
Eileen agreed to help with a design/painting
of a mural on this wall/other walls as appropriate.
- Action: Pots and plants will be needed; any other help would be appreciated.
- Any Other Business
Events –
23rd
April World Book Night. BYO Drinks. Excerpts from favourite books
will be read out by individuals. What’s your favourite? All
invited, please share on.
Quiz &
Chips – 15th
May Thursday at 6.30-7pm Donna will need help to collect food from
Avenue Road chip shop please.
Britain’s
Got Talent – August. Janet is
organising this to take place in the Sandringham Hotel. Adverts will
be needed to get applicants for auditions. It was agreed that we
should purchase a cup as prize. Janet will update us as soon as
possible.
Walk for the
Library – Heather has suggested
that we organise a walk, perhaps following the existing Heritage
Trail, in September. John agreed to help organise this and will
liaise with Louise/Jenny. Important: Check that this does not clash
with any other town events.
Updates:
As there are outstanding issues from this meeting, members will be
updated on progress as soon as possible.
Next
meetings: 3rd
July, (AGM) 9th
October 2014 and 8th
January 2015.
Please note: There has been a change to the date of the next meeting. Our AGM will run on the 22nd July.
Please note: There has been a change to the date of the next meeting. Our AGM will run on the 22nd July.
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